Control spend across every department
Capture invoices and receipts automatically, route them through the right approvals, and reconcile every rupee to your accounting software — so finance stays in control without slowing anyone down.
From receipt to reconciled, without the manual work
Expense management breaks down when it lives in inboxes and spreadsheets — receipts go missing, approvals stall, and finance spends days keying data into the accounting system. IndyPay turns the whole flow into one pipeline: capture, approve, pay, reconcile.
- OCR invoice & receipt capture
- Configurable approval flows
- Budgets & policy controls
Everything in Expense Management
OCR invoice & receipt capture
Upload or forward a document and AI extracts amount, GST, date and line items automatically — no manual entry.
Configurable approval flows
Build multi-level approvals by amount, department or category so the right people sign off every time.
Budgets & policy controls
Set department budgets and spending rules that enforce themselves at the point of payment.
Company cards built in
Issue virtual and physical cards with per-card limits; transactions flow straight into expense records.
Real-time visibility
See spend as it happens by team, project and category, with drill-down to every receipt.
Accounting sync
Push fully categorised expenses to Tally, Zoho Books, SAP and other ERPs automatically.
The difference it makes
- Cut processing time — OCR and auto-categorisation eliminate most manual data entry, freeing your finance team for real work.
- Stop policy leakage — Budgets and rules are enforced before money is spent, not discovered after the fact.
- Always audit-ready — Every expense has a receipt, an approver and a timestamp — reconciliation and audits are effortless.
- Fewer reimbursement delays — Employees submit on the go and get approved faster, with no paper to chase.
Capture, approve, reconcile
Set budgets & rules
Define limits, categories and multi-level approval flows for each team.
Employees spend & capture
Staff pay with cards or submit invoices; OCR reads and categorises everything instantly.
Approve & reconcile
Approvers sign off within their limits and expenses sync to your books automatically.
Who uses Expense Management
Finance teams
Replace spreadsheets and manual posting with one automated pipeline.
Growing startups
Give every team cards and budgets without losing control of spend.
Multi-branch businesses
Standardise approvals and reporting across locations and cost centres.
Common questions
How does receipt capture work?
Upload or forward an invoice and AI-powered OCR extracts the amount, GST number, date and line items, then auto-categorises it.
Can I set custom approval workflows?
Yes — configure multi-level approvals based on amount, department or expense category.
Which accounting tools integrate?
Tally, Zoho Books, SAP and other major ERPs, so categorised expenses post automatically.
Does it handle company cards?
Yes, issue virtual and physical cards with per-card limits; every transaction becomes an expense record with its receipt attached.
What happens to invalid invoices?
Documents that fail validation are parked for review instead of being posted, so errors never reach your books.
Ready to get started with Expense Management?
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